Sr. Administrative Assistant, Floater

• Location:NYC, NY
• Employee Type:Full-Time Employee
• Industry:Other
• Salary:75K+
• Manages Others:N
• Job Type:Administrative Assistant
• Education:BA a +
• Experience:5+ years
• Relocation Covered:N
• Posted:Jun 2 2010 2:26PM
• RefID:COA-123
• Job Description:
  

   

  Senior Administrate Assistant, Floater
   
  Responsibilities:
   
  Chief Responsibility is to provide support for Management Committee Members’ Assistants or coverage for them in their absence. Day to day responsibilities will include but will not be limited to:
   
  -         Scheduling of conference rooms on Executive floors
  -         Provide telephone coverage – answer phones, take accurate messages, know manager(s) whereabouts at all times, handle urgent calls with appropriate judgment
  -          Handle business travel – book travel arrangements, coordinate out-of-town meeting schedule, prepare travel & expense reports
  -          Maintain executive files – correspondence files, document files, personal office files
  -          Handle executive paper mail – pre-sort & prioritize, respond to simple, immediate requests
  -          Typing/document preparation – prepare documents utilizing Microsoft Word, Excel and PowerPoint (letters, agendas, schedules, presentations)
  -          Management of supplies for the Executive floor
  -         Extensive use of outlook for scheduling Management Committee appointments
  -         Using PowerPoint (basic skills, not graphs etc.)
  -         Manage moves to and from the floor
  -         Personal errands
• Job Requirements:
  
  Requirements:
   
  -          Five plus years Executive Administrative Assistant experience
  -          Ability to quickly adapt to various Management Committee Members and their Assistants’ styles and requirements
  -          Ability to appropriately handle confidential information
  -          Proficiency in MS Word, Excel and PowerPoint
  -          Excellent communication and organizational skills
  -          Excellent word processing skills
  -          Must be detail and client service oriented
  -          Strong time management and problem solving skills
  -          Excellent writing and proofreading skills
  -          Must be an enthusiastic, positive team player
  -          Must be able to work in a fast pace environment and handle multiple tasks concurrently
   
  Hours:
  7:45am - 6:30pm, sometimes until 7pm